Weekly template
How to build your weekly posting template in WriteStack, including adding and editing times, picking days, reserving a time for tags or for untagged Notes, default cross-post channels on a time, and setting your timezone.
Your weekly template is the set of times you post every week, for example 9:00 and 17:00 Monday to Friday. Add to Queue places Notes on these times. Each time is called a slot.
Open the template
Either:
- My Notes → More actions → Edit schedule queue, or
- My Notes → Scheduled notes → Edit queue.
The dialog is called Create a posting schedule when you have no times yet, and Edit your posting schedule after that.
Start with a suggested schedule
If you have no times yet:
- Click Create suggested schedule.
- Enter How many notes per day?
- Click Create schedule. WriteStack picks the times for you.
You can change any of them afterwards.
Add a time
- Click Add a new slot.
- Set the hour and minutes. Your timezone shows under the picker.
- Click Save slot. If that time already exists, the button reads Time used.
A new time is on all seven days. Untick the days you don't want.
Edit a time
| To | Do this |
|---|---|
| Change the time | Click the time, type the new one, press Enter |
| Change the days | Tick or untick MON to SUN in its row |
| Delete it | Click the trash icon ("Delete slot (It won't delete your schedules)") |
If future Notes are scheduled at that time, WriteStack asks first:
| You changed | Dialog | Choices |
|---|---|---|
| The time | Move scheduled notes too? | Update slot only or Update slot + move notes |
| Deleted it | Delete slot with scheduled notes? | Delete slot only or Delete slot + reschedule notes (moves them to the next free times) |
Reserve a time for tags
- Click the arrow next to a time to open its settings.
- Under Prefer notes tagged, pick one or more tags.
The time now waits for a Note with any of those tags. Untagged Notes skip it. In the template and the queue, the time shows its tag colors.
Untagged-only times
- Open the time's settings and leave Prefer notes tagged empty.
- Choose who can use it:
- Any note: "Tagged or untagged notes can land here".
- Only untagged notes: "Notes with a tag skip this time".
The routing rules and examples are on Tags and slots. In the app, How does it work under a time's settings shows a short version.
If no time is open to every Note, the dialog warns you, for example: "Every time is reserved for tags. Untagged notes will have no open slot to land in."
Default cross-post channels on a time
If you cross-post with Buffer, a time's settings also show Cross-post to.
- Open the time's settings.
- Under Cross-post to, pick channels.
A Note that lands on this time uses these channels instead of the ones picked on the Note. It still posts to Substack. The channels are applied when a Note is scheduled onto the time. Changing them later doesn't change Notes already there.
Timezone
Your template uses your account timezone. It shows at the bottom of the dialog as Timezone: followed by its name.
To change it, click it there, or go to Settings → Account Information → Timezone. WriteStack converts your existing times to the new timezone, so each time keeps posting at the same moment.
See also
- Manage the queue: put Notes on these times.
- Tag a Note.
Restack someone else's Note
How to restack or quote another writer's Substack Note from WriteStack by pasting the Note's URL into the editor, which turns it into a quote card, then removing the link from your text.
Manage the queue
How to add Notes to the WriteStack queue at the next available time or a custom time, reschedule them (change the time or day), unschedule or cancel them, edit them after scheduling, schedule many Notes at once, and what to do with Notes that have no matching queue time.